Operations Clerk/Receptionist

Submitted by ADonahue on

About the Role

California Nurses Association/National Nurses United is seeking an experienced Operations Clerk/Receptionist to join our onsite team in Oakland, California. The Operations Clerk/Receptionist will support daily operations and front desk responsibilities at our Oakland HQ. 

Key Responsibilities

  • 80% Operation Floater
    • Office Facilitation
      • Maintaining administration of UPS shipping account.
      • Sorting and distributing internal/external mail.
      • Monitoring meeting room calendar and coordinating room set-up, per instructions. Provide support in the set-up and breakdown of meetings.
      • Maintaining and organizing basic office supplies. Ordering and re-stocking office supplies, as needed.
      • Assisting with all aspects of vendor deliveries.
      • Assisting with office moves, including archiving and file organization.
    • Reproduction
      • Running large printing projects on a variety of copiers, including high volume booklet printing on an industrial copier.
      • Operation of mailing machinery, including postage meter, folding, and stuffing machines, etc.
    • Materials Request
      • Responding to and coordinating interdepartmental materials and inventory requests.
    • Inventory
      • Maintaining and updating the inventory database.
  • 15% Receptionist Backup
    • Greet, welcome, direct and announce visitors appropriately. Answer, screen, and forward any incoming phone calls while providing basic information when needed.
    • Retrieve messages from voicemail accounts, as assigned.
    • Respond to, sort, and forward emails from Info mailbox to assigned accounts.
    • Receive and sort daily mail/deliveries/couriers
    • Maintain security by following and enforcing office protocols and monitoring office access.
    • All planned times off would be coordinated to ensure coverage.
  • 5% Collective Bargaining Secretary Backup
    • Provide daily administrative support to Labor Representatives in the field including printing, scanning, calendaring etc.
    • Order catering for meetings and events.
    • Follow processes for purchasing supplies and ordering materials in inventory.
    • Assist with special projects as assigned. 

Skills

  • Ability to deal effectively with vendors and employees at all levels of the organization.
  • Strong written and verbal communication skills.
  • Excellent time management and organizational skills.
  • Ability to keep records and maintain a high level of accuracy and attention to detail.
  • Ability to be flexible and perform multiple tasks concurrently.
  • Ability to pick up new systems quickly.
  • Strong knowledge of shipping and receiving practices.
  • Strong interpersonal skills and willingness to work as part of a team. 

Experience

  • 3-5 years of experience in an office environment required. Prior experience providing operational support, office administration or receptionist duties preferred.
  • High proficiency in MS applications (Word, Excel, Outlook, etc.).
  • Prior data entry experience required.
  • Working knowledge of mailing machinery and standard office equipment.
  • Experience with UPS/FedEx online software is desirable.

Physical Demands

  • Must be able to stand and walk for extended periods throughout the day.
  • Frequent bending, lifting, and moving of materials (up to 50 lbs.).

Compensation & Benefits

We offer a competitive salary in the range of $70,000-$75,000 depending on experience, along with comprehensive benefits including medical, dental, vision, retirement contributions, and professional development opportunities. 

For confidential consideration, please submit resume and cover letter to:

Sarah Kurhajetz
Executive Recruiter
Scion Staffing
sarah@scionstaffing.com
888-487-8850 ext. 111

CNA/NNU is committed to equal opportunity and considering applicants of all ages, races, sexual orientations, national origins, ethnicities, and religions. We encourage people from diverse backgrounds and experiences related to our core organizational values and objectives to apply.

Location
Oakland, CA